Instrument Hire – Terms & Conditions
- Hire Fees
- The instrument hire fee is charged annually to the student account in January, or at the commencement of hire, and in accordance with the hire fee schedule.
- Instruments are hired out on an ongoing, annual basis. The hire fees are as published online, on the Performing Arts website
- Charges will continue to be incurred until the instrument has been returned to the Music Department and received by the Music Resources Co-ordinator.
- Care & Maintenance
- The hirer is responsible for the daily care and upkeep of the hired instrument, and the purchase of necessary accessories for the correct functioning of the instrument such as rosin, reeds and valve oil, as indicated by the music tutor or music department staff.
- Instruments must be stored in the instrument case provided when not being played.
- Every effort must be made to avoid exposure of the instrument to extreme weather conditions including excessive heat, cold, humidity or sea air.
- Instrument cases must be clearly labelled with the hiring student’s full name at all times.
- Scotch College will issue the instrument case with a Scotch College tag. This tag must remain on the instrument case at all times. If the tag is broken or damaged, a replacement tag must be requested from the music department.
- No household chemicals or non-instrument greases or oils may be used to clean or service the instrument under any circumstances.
- No stickers or marks may be made on the instrument unless for pedagogical purposes by the music tutors. Please note the hirer is not responsible for the removal of pedagogical markings prior to returning the instrument at the end of hire.
- Instruments that become faulty or in need of service during the hire period must be returned to the Music Resources Co-ordinator. Where possible a replacement instrument will be issued for the period until the original instrument is fixed, or as a permanent re-assignment. This will be at no additional cost. The school reserves the right to deem hire instruments beyond reasonable repair at any time.
- For insurance purposes all maintenance and repairs must be booked through the school.
- The instrument is the property of Scotch College. The hirer will not attempt or offer to sell, reassign, lease or share the hired instrument with any other party.
- The instrument is hired solely for the purpose of learning and playing music and will not be used for any other purpose, at any time.
- Loss or Damage
- Any damage or loss must be immediately reported to the music department by emailing musicresources@scotch.wa.edu.au
- The hirer is liable for the cost of any repairs or recovery due to any damage or loss incurred during the hire, up to the value of $500.
- In the case of damage in excess of $500, the hirer will be required to complete a damage report form, provided by the Music Resources Co-ordinator
- The hirer may be liable for an additional charge for any temporary loan issued while the damaged instrument is repaired.
- Termination
- The hirer may cease hiring within 28 calendar days of commencement without penalty. No refunds will be given for the termination of hired instruments after 28 days.
- Instruments must be returned in person by appointment to musicresources@scotch.wa.edu.au or during school hours to Music Reception. Instruments must not be returned to classroom teachers or school administrative staff.
- Every effort must be made to return the instruments in the condition they were hired. This includes removing any personal effects kept in the case. Each instrument will have a condition assessment upon return. Any damage beyond reasonable wear and tear will be repaired and charged to the hirer.
- Hire fees will continue to be charged until the instrument has been returned and receipt has been confirmed by the hirer.
- The music department may immediately take repossession of any instrument on hire if it deems the instrument is at risk of damage or being inappropriately used.